steps - coordination
coordination meeting
Meeting with our project manager to establish the important dates of the work schedule and to discuss each step in detail.
Complete the web form
This web form allows us to collect the necessary information to personalize your activity (logo, photos, etc.)
Create teams
14 days before the event is the maximum time to provide us with the teams. The final invoice will be sent to you at the same time. It may be adjusted if the number of participants differs from the contract.
Our project manager has sent you by email the collaborative spreadsheet to complete.
Send email to employees
The first email you will send to your employees will include the URL of the web page 1. We recommend doing this first mailing 10 to 14 days before your team building activity.
The purpose of this page is to introduce your team to the concept, to let them know who they will be paired with and what they will need to complete their quest.
Pre Team building video
A VIMEO link will be sent to you by email the day before your event. You will present this video to your team a few minutes before the players head outside to save your company! The video shows the steps to take to counter the prophecy.
Team building
To be planned BEFORE the activity :
- Print copies (one copy per team) of the “Instructions to Team Leaders” document
- Have a copy of the team list at hand, just in case.
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ON THE DAY OF THE EVENT :
- Show your employees the pre-team building video (see #5 above);
- Invite your employees to get ready for their adventure :
- Dress appropriately for the weather ;
- Wear their metal hat ;
- Have their fetish objects with them ;
- Bring a water bottle ;
- Join their team members outside.
- Distribute the printed copies of the “Instructions to Team Leaders”. Remind the team leaders the importance of reading the front AND back of this instructions document in the presence of other team members.
BEST OF VIDEO
The Best Of video will be delivered to you through We Transfer or VIMEO at the time that was agreed upon during the coordination meeting,
We need a minimum of 3 hours after your team building activity to complete the video and send it to you. We will respect the work schedule that has been established beforehand.
Post mortem
A post-mortem meeting is to be scheduled to review and validate that the objectives have been achieved.
UNUSUAL EVENTS
In order to simulate that the prophecy is about to come true, we recommend that you set up several “unusual events” that will occur 1 to 2 weeks preceding your team building activity. It’s time to put your most prankster/trickster employees to work! Try to convince as many colleagues as possible to support and follow you.
Here are some examples of unusual events that might inspire you:
*To find out how to adapt unusual events to telework mode, roll your mouse over the
Have a few willing employees simulate the infestation at their workplace/home. They should mention to their co-workers that you are dealing with a rodent infestation. They can talk about their inconclusive strategies for catching the bugs.
RODENT INFESTATION: Place a few mouse traps in offices to simulate an infestation. You can also put up notes in common areas reminding people not to leave any food lying around.
Throw a handful or packet of salt over your left shoulder at the beginning of your meetings with your employees and encourage them to do the same once a day.
PURIFYING SALT: Put salt packets all overthe office, on the desks. It’s a well-known fact that salt thrown over the shoulder drives away evil spirits. You can also draw a circle or semicircle of salt around an area where you don’t want the spirits to enter.
Mention that your grocery store or supply center is experiencing a shortage and that obtaining toilet paper has been extremely difficult.
HYGIENIC PAPER SHORTAGE : Create a false scarcity effect by posting warnings:
Supply problems. Keep an eye on your toilet paper consumption.
THE EMAIL CHAIN: An executive at your company sends this email chain to all employees because he or she fears that a terrible twist of fate is about to strike the company.
When you are in a video conference, make sure that at least one pentacle is visible near you. For example, post one on the wall behind you.
Use tape or other supplies to make pentacles on doors or walls in common areas. You can also print out pentacles and stick them on your office walls, or leave them on you co-workers’ desks.
Present the posters to your team or email them to them and tell them you are considering purchasing one of the designs.
Place this sign in employee common areas.
Leave a candle or lantern burning during a video conference, make sure it is visible.
COMFORTING FIRE: Set up a variety of candles or lanterns and light them during the day. Of course, do not leave any fire unattended and respect the rules associated with your building.
Light a stick of incense during a video conference and make a few circular motions to purify your workspace.
INCENSE: Burn incense or sage in one of the common areas. Be careful! Of course, do not leave any fire unattended and respect the rules associated with your building.
Change the angle of your camera before you start your video conference. Explain that your camera or computer was not at the same angle as yesterday and that this is strange.
PRANKSTER SPIRITS: Move some objects as if someone had moved them in the night or used them. For example, switch mice and keyboards, move chairs, place a picture upside down…
Wear a red woolen thread, or any other object as a good luck charm. Encourage people to do the same.
LUCKY THREAD: Wear a red woolen thread as a lucky charm bracelet. You can leave some threads available at the entrance for your colleagues.